Privacy Statement L1NDA Connect
This Privacy Statement was last updated on 7 August 2019.
L1NDA Connect takes your privacy seriously and will process and use information about you in a secure manner.
In this Privacy Statement you can read which data is required and why we need this data in order to operate Connect.
We have tried to write our Privacy Statement as clearly as possible without using too many difficult terms. Unfortunately we sometimes couldn’t avoid using certain legal and technical terms.
Feel free to reach out to us if you have any questions related to this Privacy Statement by sending an email to legal@l1nda.nl.
More information about Connect terms & conditions can be accessed here.
Who is responsible for processing my data?
L1NDA Connect is part of L1NDA B.V. (hereafter “Connect”, “we”, “our(s)”), established in Amsterdam and registered at the Dutch Chamber of Commerce with number 57861765.
We will process the personal data you provide within Connect when using the services and tools of Connect.
Connect was created following the principles of Privacy by Design, as a result personal data will be treated in accordance with applicable privacy law including but not limited to the General Data Protection Regulation.
We have partnered with Arsenaal Backoffice Solutions B.V. (hereafter “Arsenaal”), registered at the Dutch Chamber of Commerce with number 71832289 for contract management, personnel and payroll administration. Arsenaal is a co-controller of personal data processed for these purposes. Therefore the Privacy Statement of Arsenaal applies in addition to this Privacy Statement.
Why does Connect process personal data?
Let’s shortly explain what Connect actually does before we dive into the data processes.
Connect is an easy to use, transparent marketplace that enables job seekers to connect with businesses, and to find worthy, fun flex work that matches their planning, preferences, skills and conditions. This includes being a professional looking for flexwork in temporary employment, or a business owner looking for flexworkers. Our partner Arsenaal acts as the (future) legal employer of the flexworker once the flexworker signs up for Connect.
In order to provide the best service possible, we process personal data for the following purposes:
- To operate Connect and offer an online marketplace. This includes contract management, payroll administration and personnel administration by Arsenaal;
- To create the best possible match between flexworker and business, by creating an individual professional profile for each user;
- To evaluate and analyse the usage of the application, with the purpose of optimising it for future use;
- To offer support to our users;
- To follow up on legal requests for abuse reports, NTD Reports and fraud investigations;
- In so far as necessary: defending L1NDA B.V. in legal proceedings in relation to or as a result of your use of L1NDA B.V. or any of its services, following a court order, abiding by any law, regulation or governmental request, cooperating with law enforcement, cooperating in fraud investigations from third parties, safeguarding national security, defense, public security or public health, and to uphold our Terms;
- Enabling you to take part in actions or promotions through email marketing. An opt out will always be provided for communication of this type.
Legal bases for processing purposes
We only process your data if there is a legitimate legal base and listed below:
- Operation of Connect requires user data for the performance of the marketplace.
- All that is needed to be able to offer our service (e.g. matching workers to businesses, temp payroll processing etc.).
- Evaluating and analysing the use of Connect is for statistical purposes.
- Being able to offer the required support to our users.
- All that we are required to do by law in order to be legally compliant (e.g. HR, payroll and tax administration).
- Defending L1NDA B.V. in legal proceedings in relation to or as a result of your use of L1NDA B.V. or any of its services, is necessary to comply with L1NDA Connect’s legal obligation.
- Enabling you to take part in promotions will be based on your documented consent.
What personal data does Connect process?
As mentioned before can Connect be used to either find jobs, or as business representative looking for flexworkers. Depending on the role you have, certain personal data is asked and processed.
Flexworker
When you sign up as flexworker through Connect we need to know who you are to create the correct agreements so you are legally covered to work through Connect. Also, we need to make sure that your profile contains information that increases the chances of you getting hired. Therefore we ask you for the following personal data:
- User ID (automatically generated)
- First name
- ‘My (work)experience’
- Password
- Profile picture
- Last name
- Initials
- Gender
- Nationality
- Date of birth
- Place of birth
- Mobile phone number
- Email address
- Address
- User role (business representative / flewworker)
- IBAN
- BIC (optional)
- Copy ID (front and back)
- BSN
- Tax credit
Business
From the moment you create an account through Connect, we ask you for some additional information about your business and yourself. This information is used to verify your business and check whether you are legally allowed to act on behalf of the business.
This is done through the verification of your Chamber of Commerce number, provided by a representative.
In order for you to start posting shifts, we ask the following information about you;
Business
- Business ID (automatically generated)
- Profile picture
- Business name
- Type of industry
- ‘About the business’
- Representative role
- Phone number
- Email address
- Address (headquarters)
- IBAN
- BIC (optional)
- Chamber of Commerce number (KVK)
- VAT number
Business representative
- User ID (automatically generated)
- Profile picture
- First name
- Initials
- Last name
- Phone number
- Email address
Who does Connect share personal data with?
Connect is executing the role as controller and processor responsibilities. Arsenaal is a co-controller of all personal data processed. This partnership enables us to offer you contract management, payroll administration and personnel administration.
Next to working together with Arsenaal, we have several partners to offer our marketplace. These partners are processors, and fall into the following categories:
- File server host
- Offsite backup
- Email processor
- Email marketing
- Analytics tools
- Logging tools
- Administrative and financial service
All our partners are GDPR compliant and adhere to all requirements that are applicable to European companies.
We also process information to you, depending on the role you have within Connect to be able to match flexworkers with businesses.
Flexworker
Once you signed up to Connect, and complete your profile, we process your data to Arsenaal.
Your profile isn’t accessible by businesses when you don’t apply to shifts. Once you apply to shifts, certain profile information is shared with the concerned business to increase your chances of being hired.
At the moment you are hired for a shift, we reveal some personal information to the concerned business, as businesses are required to check the identification of new workers to obey the Dutch law. Therefore we ask you to bring a valid identification document for every first shift that you are going to work at a new business.
Business
Once you have completed your profile, we check your business and if you are allowed to act on behalf of the business. No information is shared with other users of Connect.
From the moment you post a shift on Connect, certain profile information is shared with the workers to increase the chances to attract flexworkers to apply to your shift offer.
How long does Connect store your personal data?
We will process your data while you have an active Connect account. If your account is inactive for over 24 months we will anonymise or offload the personal data held for the account.
Our partner Arsenaal will process personal data for as long as is necessary for applicable law, for example tax law. When this retention period has passed, they will anonymise or offload your personal data.
Retention period Arsenaal
| Salary administration | Retention period | Start date retention period | Documented in |
| Name and address data | 7 years | End of employment | Art. 52 General Law Tax act (AWR), payroll tax handbook |
| Social Citizen Number (BSN) | 7 years | End of employment | Art. 52 AWR, payroll tax handbook |
| Additional labor salary agreements | 7 years | End of employment | Art. 52 AWR, payroll tax handbook |
| Date of employment | 7 years | End of employment | Art. 52 AWR, payroll tax handbook |
| Leave and sickness states | 7 years | End of employment | Art. 52 AWR, payroll tax handbook |
| Retirement obligations | 7 years | End of employment | Art. 52 AWR, payroll tax handbook |
| Personnel data | Retention period | Start date retention period | Documented in |
| Copy ID | 5 years | After the end of the calendar year in which the employment is ended | Art. 7.5 Implementing regulation payroll tax |
| Payroll tax statement | 5 years | After the end of the calendar year in which the employment is ended | Art. 12.1 Implementing regulation payroll tax |
| Employment contract and amendments | 2 years | End of employment | GDPR, book 7 Civil Code |
| Wage setting | Max. | | GDPR |
| Absence administration | Max. 2 years | End of employment | Policy rules processing personal data sick temporary workers |
| Absenteeism deductible Resumption of work by Partially Disabled Persons | 10 years | | Policy rules processing personal data sick temporary workers |
| Reporting of the Gatekeeper Act and corr. UWV & company doctor | Max. 2 years | End of employment | GDPR |
| Tax documents | Retention period | Start date retention period | Documented in |
| Ledger | Min. 7 years | From draft date | Art. 52 AWR |
| Accounts Receivable | Min. 7 years | From draft date | Art. 52 AWR |
| Creditors administration | Min. 7 years | From draft date | Art. 52 AWR |
| Purchase and sales administration | Min. 7 years | From draft date | Art. 52 AWR |
| Payroll administration | Min. 7 years | From draft date | Art. 52 AWR |
| Invoices related to sales tax | Min. 7 years | From draft date | Art. 52 AWR |
| Other documents | Retention period | Start date retention period | Documented in |
| Financial Statements, auditor’s report | Min. 7 years | From draft date | Art. 2:394 Civil Code |
| Profit and loss account | Min. 7 years | From draft date | Art. 2:10 Civil Code and art. 3:15i Civil Code |
How does Connect protect your personal data?
Connect will take appropriate technical and organizational measures to protect your (personal) data against loss or any form of unlawful processing. In short; we do everything within our power to ensure that your data is secure, like access restriction, data encryption, password hashing and information controls. If you think we can improve on making your personal data even more secure, please feel free to reach out to us by sending an email to legal@l1nda.nl.
What are my rights as a user?
As a user of Connect, you have all rights as they exist under the GDPR. This includes the right to be forgotten, the right to access the personal data we process for you, the right to adjust data describing you, the right to data portability and the right to withdraw your consent where consent is the legal base for processing your personal data. If you need to exercise your rights as a user, please reach out to legal@l1nda.nl.
If you think we have infringed your privacy rights, you can lodge a complaint with the relevant supervisory authority. You can lodge your complaint in particular in the country where you live, your place of work or place where you believe we infringed your right(s).
Revisions to this Privacy Statement
Note that we may revise this Privacy Statement from time to time. Each revised version shall be dated and posted on the website. We recommend that you review the website from time to time and take note of any changes. If you do not agree with the Privacy Statement, you should not or no longer access or use the Connect. By continuing to use the service you accept any changes made to the Privacy Statement.
If you have questions about this Statement, please reach out to legal@l1nda.nl.
How does Connect use cookies?
We place cookies on your computer to facilitate your use of Connect and to find out how Connect may be improved. Cookies are small text files that are stored on your computer/mobile by your browser when you visit a website. Examples of what cookies do: remembering your login details for you, and keep track of how you use the application.
We use cookies for the following purposes:
- Functional cookies are used to provide functionalities when using Connect, such as the possibility to set language preferences.
- Analytical cookies are used to optimise Connect. For example to optimise the usability of our website by AB-testing a new feature, to make the website more user-friendly and to analyse how you use our service. We may also use analytical cookies to stop bots and malicious behaviour like spam. When we use analytical cookies, this could include third party cookies, which is specified in the cookie list. These third party analytical cookies may personal data, which is detailed in the cookie list too.
We have an extensiveness cookie list, which is updated at least four times a year. This may mean that the cookie list is temporarily outdated at times.
If you want to remove certain cookies, or block them from being stored in your browser, it is possible to arrange this through your browser settings for cookies. You can find these settings under the Privacy tab in the Preferences section of most browsers. Here you can specify your cookie preferences or remove cookies. Please note that if you remove or refuse our cookies, Connect might not function in optimal form
